Virtual Assistant Success Stories

Over the past decade, the physical office has been increasingly replaced by the digital one: mobile communications, distributed teams, and digital markets. Now, in the wake of the global pandemic, these tools have become critical for ensuring your company’s continuity. For distributed teams, the question of how to hire and identify candidates best suited for a virtual position has become the latest challenge. Here at C-Suite Assistants we have experienced a surge in demand for virtual assistants. For many of these hires, the entire interview process has been conducted remotely. No one has ever met in person!

How do you craft a virtual Executive Assistant position to suit your exact needs? How do you conduct a totally virtual interview process? How do you identify the right Executive Assistant talent suited for a virtual role?

With extensive experience matching companies and executives with highly skilled virtual assistants, C-Suite Assistants can help you with these challenges. Check out some of our recent success stories to see how our nationwide talent pool can be a catalyst to your success:

Bi-Lingual Virtual Executive Assistant to President of the Americas, International Sports Team, New York, NY- Remote Hire

In the midst of the pandemic, the President of the Americas of a premier, global sports organization needed to find a bilingual or trilingual (English, Spanish, German) Executive Assistant to support him. Although based in NYC the position would be virtual for the foreseeable future.  The entire interview process was conducted via video interviews with the President and his Head of Marketing during the Covid-19 stay at home order, and the two finalist candidates were invited for a Zoom “coffee chat” designed to simulate “taking them out for coffee”. The President was in Miami at the time and wore shorts! The virtual coffee with the successful candidate lasted 1.5 hours and sealed the deal. The winning candidate was bilingual, an avid sports fan of this particular team (actually owned a jersey with the team logo), and had several years of experience at hedge funds and investment firms. This is her “dream job!” Sometime soon they will meet in person. (V-20-23)

Virtual Executive Assistant to Founder/CEO, International Design Firm, New York, NY- Remote Hire

A very high- end design firm that works with the top architects throughout the world was looking for an Executive Assistant to the Founder and CEO.  The Founder had a very frenetic schedule and also traveled overseas on a regular basis so this person needed to be a great project manager to spearhead and follow-up on all outstanding client initiatives.  It was also paramount that the candidate be the right cultural fit with a “hip”, “chic” office environment.  C-Suite Assistants found a great candidate who was hired during the Covid 19 pandemic and will start remotely. Prior, she worked with a well-known music industry graphic design firm for over 10 years and has a BA in culture and media. (V-20-20)

Virtual Executive Assistant to Founder/Software Technology Firm, Tampa, FL- Remote Hire

A Tampa based Founder of a software consulting firm who is also a real estate entrepreneur asked C-Suite Assistants to find a “right hand” to help him grow both businesses.  The person needed to live in Tampa, but would be working remotely most of the time, meeting the principal at his home office three afternoons per week.   During the pandemic, C-Suite Assistants found the perfect candidate to help the principal grow his business. The successful candidate had experience working at another small software firm as an EA as well as experience in sales/business development. The interview process started after social distancing measures went into effect, so all interviews were conducted virtually via video conferencing. The offer was extended and accepted without ever meeting the candidate in person and she will be starting in a completely remote capacity. (V-21-20)

Virtual Administrative Assistant to Head of Human Resources and CEO, Palo Alto, CA

A rapidly growing start-up technology company incorporated in Nevada but with headquarters in Palo Alto, CA recently hired a Virtual Administrative Assistant from C-Suite Assistants to support the Director of Human Resources and Executive Assistant to the CEO who were both working with executives in a variety of locations and time zones. Although the position was virtual, they required that the assistant lived in the Las Vegas area so as to be able to easily help with events and conferences when required. C-Suite Assistants found an excellent candidate in Las Vegas with extensive experience as an Executive Assistant and Client Service Manager. She had the required expertise with CRM systems, Project Management, and Technology – skills that enabled her to work easily and productively in a virtual capacity. (V-19-29)

Executive Assistant to Chairman/CEO, Biopharmaceutical Investment Firm, Chicago, IL- Remote Hire

A Chairman/CEO of a biopharmaceutical investment firm who is an influential leader in healthcare required an Executive Assistant. In addition to running the firm, he is also involved in multiple philanthropies so there were high expectations and demands for his new Executive Assistant. Because the Chairman has a hedge fund background we knew that candidates from the financial sector would be a strong fit with the culture and understand the high standards and work ethic required.  We placed an assistant who had worked at a large global investment firm for 13 years as a Senior Associate supporting the Managing Partners. The candidate began the interview process by meeting with Human Resources and other administrative assistants in the office. Then, due to Covid-19, all of the final round interviews with the CFO and the CEO were by Skype only. They have never met her in person and she will start in a few weeks, hopefully at the office, but otherwise remotely. All of the onboarding has been on-line. (V-20-22)

Virtual Executive Assistant to Chief Executive Officer of a Start-Up Foundation, San Francisco, CA- Remote Hire

A relatively new foundation, dedicated to scientific and technological advancement for the public good, required a Virtual Assistant to support their CEO. The entire staff works remotely and they use Slack to communicate in real-time. The entire interview process was done virtually and the candidate was hired without meeting in person. They required a super organized and self-directed individual who could thrive in a fast-paced environment with a start-up culture. This individual needed to interact internally with the small remote team and engage with constituents in a professional manner. The successful candidate had previously supported the CEO of a successful start-up and had excellent communication skills and also had prior experience working remotely. She was also available to travel with the CEO internationally when required. (V-19-31)

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