As a premier executive assistant recruiter, we know our clients and candidates are concerned with AI and its impact on skills and jobs. Will artificial intelligence (AI) steal everyone’s jobs? That’s a big concern among the nation’s workforce, but AI is also making people more efficient and productive, and this benefits everyone. Microsoft estimates that 75% of knowledge workers use AI. These employees, which include executive assistants (EAs), handle and use information for their livelihoods.
What are the uses of AI for executive assistants? EAs use AI to transcribe and summarize meetings and complex documents, simplify online research, analyze information, learn new skills, and draft letters and documents, among many other activities. AI users, including EAs, say the technology helps them save time, boost efficiency, be more creative, focus on critical tasks, and enjoy their jobs more.
Keep reading to learn why it’s vital for your EA to be up to date with AI and other technology and how to ensure that they keep up. And, if you want to access our network of pre-vetted, tech-savvy administrative professionals who are highly skilled in AI, just get in touch.
Why Your EA Needs to Know AI and Other Technology Tools
How can AI work for executive assistants? AI helps EAs automate repetitive tasks and streamline administrative duties. AI can analyze large amounts of data to assist in decision-making. It can improve productivity by allowing EAs to use their time more efficiently. Technology helps them stay better organized by managing calendars and to-do lists. They can also communicate more effectively through platforms like Slack. AI helps assistants plan travel, book reservations, and suggest local restaurants and activities.
Popular technology platforms and programs include:
- Communication (Microsoft Teams, Slack)
- Project management (Monday.com, Trello, Asana)
- Calendar and scheduling (Google Calendar, Microsoft Outlook Calendar)
- Travel booking (Expedia, Orbitz, Hotwire)
- AI assistants (ChatGPT, Google Assistant, Cortana)
That’s an extensive skill set! Fortunately, many seasoned professionals are already proficient in quite a few of these from their prior workplaces. Technology changes quickly, so ensuring your EA stays current is vital. The more skilled they are at using these essential tools, the more valuable they will be for the executive and the company in the long run.
The role of the executive assistant is changing. Automation tools and AI for executive assistants reduce their need to do manual expense tracking and scheduling so that they can focus on more strategic tasks like decision-making support and project management.
How to Keep Your Executive Assistant Up to Date with the Latest Technology
How do you keep employees up to date with technology? You must hire an EA who wants to learn about new applications and better practices. AI and other technology help make their work lives easier, leading to greater satisfaction and productivity for their boss and the company.
Here are some things you, as their employer, can do to help them keep them current.
- Stay Informed: Encourage your EA to subscribe to technology blogs and other news sources and attend workshops and industry conferences.
- Support Active Learning and Development: Enroll them in tech-related online courses and help them pursue continuous learning to upgrade their skills. Organizations such as the American Society of Administrative Professionals and Practically Perfect PA offer training programs specifically for EAs.
- Experiment with New Tools: Be a role model by actively exploring new tools and software to help them (and you) be more efficient.
- Engage with Networks: Encourage them to participate in online forums and support communities to learn about new AI and tech-related productivity software.
- Communicate and Provide Feedback: Have regular discussions with your assistant about emerging technologies and how they can help you communicate more effectively and be more productive.
Foster a culture of experimentation and continuous learning in your organization to keep yourself, your EA, and the rest of your company ahead of the curve.
Hire an AI and Tech-Savvy EA with Help from C-Suite Assistants
At C-Suite Assistants, we help companies hire executive assistants who are highly skilled and tech-savvy. We have a well developed process to screen for both tech aptitude and attitude because we know in today’s world of rapidly developing technology, aptitude and attitude can be equally important as existing mastery of a specific software. We also work closely with our clients to find candidates who are knowledgeable in your industry and fit perfectly with your company culture. Our specialized administrative recruitment services are tailored to our clients needs and we offer access to an extensive network of seasoned professionals.
If you’re looking to hire a skilled and talented executive assistant, reach out to C-Suite Assistants today to partner with us. We’re committed to offering a seamless process to connect you with top administrative talent for your company.
